This planning tool has been designed to guide Long Term Care organizations through WorkSafeBC’s six-step process to reduce the risk of COVID-19 in Long Term Care. Briefly, these steps are:

This plan is a template and is designed to be modified based on the needs of your organization.

Green text throughout the document can be replaced with your organization’s information.

The checklists in each section are fillable – if the item listed is applicable to your workplace, you can click on the box and a checkmark will appear. If the item as written is not applicable, you may re-word it to meet the needs of your workplace or delete it.

There are boxes to add additional information at the end of each section. If there is no additional information to be added, the box can be deleted.

Process:

Assemble a team including leadership and worker representatives from the Joint Occupational Health and Safety Committee (JOHSC). For sites that do not have a JOHSC, a worker safety representative must be involved in the process of developing your COVID-19 Safety Plan.

You may wish to perform an inspection of the care home as a part of developing your COVID-19 Safety Plan. SafeCare BC has developed a COVID-19 Safety Inspection Tool that can guide you through the development of your COVID-19 Safety Plan.

Once completed, forward a copy of the Safety Inspection Checklist to your Joint Occupational Health and Safety Committee, and keep a copy on file.

A copy of the COVID-19 Safety Plan and other associated documentation must be provided if requested by a WorkSafeBC officer, and posted in the workplace if required by order of the Provincial Health Officer.

This COVID-19 Safety Plan should be regularly reviewed and updated as work processes change or new orders from the Provincial Health Officer (PHO) or Medical Health Officer (MHO) are implemented.

COVID 19 Safety Plan

Organization NameRenfrew Care Centre
Address1880 Renfrew Street, Vancouver BC V5M 3H9
Date of CreationMarch 6, 2022
Date of Revision(s)March 6, 2022

Orders from the Provincial Health Officer (PHO) or a Medical Health Officer (MHO) take precedence over this policy.

All employers in British Columbia have an obligation under the Workers Compensation Act to ensure the health and safety of workers and others at their workplace and to implement polices and procedures to protect workers from the risk of exposure to COVID-19.

At West Coast Seniors Housing Management we have developed a COVID-19 Safety Plan (Safety Plan) mandated by the order of the Provincial Health Officer. This plan outlines the policies, guidelines, and procedures put in place to eliminate, and where elimination is not possible, to reduce, the risk of COVID-19 exposure to West Coast Seniors Housing Management workers, contractors, volunteers, residents, and visitors.

This Safety Plan addresses current operating status of Retirement Concepts – Renfrew Care Centre. As services are gradually increased within the care home, this plan will be updated.

As a part of assessing the risk of transmission of COVID-19 in the workplace, the following groups and information sources were consulted:

The following documentation was used to assist in developing West Coast Seniors Housing Management COVID-19 Safety Plan:

This plan applies to all workers, including management, supervisors, front line workers, volunteers, and visitors to West Coast Seniors Housing Management

Current Control Measures in place at Renfrew Care Centre.

Workers (including Contractors & Volunteers)

Additional Information:

1) All family members or other members from the public aside from essential care staff are allowed in the building but need to have had a Rapid Test within the last 48 hours of visiting.

2) Physical distancing measures (2m) are in place

3) For high traffic areas, such as the Dining Room, we have signs posted enforcing 2 meter distancing

4) Common areas where staff / resident’s sit have been adjusted to accommodate physical distancing. Ie.every chair is strategically positioned 2 meters apart

5) We have staff that screen people entering the building

6) Staff will stagger their break schedules

Visitors

Additional Information:

1)For frequent and regular visitors – to undergo RAT no more than 3 times in a week. Repeated RAT is not required for visitors who leave the facility and return the same day.

2)Exemption for RAT – Visitors under 11 years or under and individuals providing compassionate visits related to End-Of-Life will not be required to undergo RAT. However, visitors though must wear medical mask during the entire duration of their visit.

3)Social visits will not be allowed when there is a COVID outbreak on site with the exemption of single designated visitor and essential visits.

4)All visitors are required to wear a medical mask when moving through and in the common areas of the care home. Masks are not required when a fully vaccinated visitors are visiting a single occupancy room with the resident.

Residents

Additional Information:

1)Residents who test positive will be immediately placed on droplet precaution and self isolate in their room.

2) They will be served their meals in their room and on disposable plates and utensils.

Hand Hygiene

Additional Information:

Monthly Hand Hygiene Audit Results are posted.

There are Hand Sanitizer dispensers through out the building.

Respiratory Hygiene

Additional Information:

Masks are provided to replace any mask from coughing and sneezing or any other fluids.

Workplace Arrangements

  • Organization Entrance

One door for entry, one door for exit.

  • Organization Lobby

Consider spacing seating arrangements or removing seating.

Barriers around reception desk if physical distancing can not be maintained.

  • Worker Lunchroom/break room

Consider arrangement of furniture, staggered breaks. Limit 2 per table

  • Worker shared spaces Consider arrangement of furniture, staggered breaks.

Limit 2 per table

  • Administrative areas Arrangement of workstations/furniture
  • Hallways/Corridors

Directional signage

  • Elevators

Limit 2

  • Staff Washrooms

Limit 1

  • Training Rooms

Consider arrangement of furniture.

Limit 8 – 10

  • Board Room

Consider arrangement of furniture.

Limit 4

Additional Information:

Personal Protective Equipment (PPE)

Additional Information:

1)Staff are properly trained and refreshed on PPE.

2)IP&C staff also provide training and education when asked.

Cleaning and Disinfection

Environmental Cleaning

Additional Information:

Additional Information:

Provide information about your cleaning plan. Specify who is responsible for cleaning, the cleaning schedule, and what the cleaning protocols will include (e.g., which surfaces, tools, equipment, and machines).

 

1) Enhanced cleaning plan is outlined in the Exposure Control Plan

2) All staff have a role in enhanced cleaning. Housekeeping staff play a particularly important role in disinfecting high-touch areas including:

– Hand rails in stairwells

– Chair armrests and back of chairs

– Door handles

– Door lock keypads

– Nursing Station surfaces

– Dining room tables

– Hallway seating

– Hand rails in hallways

– Elevator buttons

– Buttons and handles on equipment and machines

– Magnetic lock release buttons

– Staff room

– Bathrooms

The staff in charge of disinfecting these high-touch areas will be cleaning these surfaces at least twice per day

3) Proper hand hygiene technique education has been provided to all staff. Staff have also been instructed, during their care for residents and before / after meals, to provide hand sanitizer to the residents

4) Recreation department will have a formal cleaning schedule of rec area and office to ensure cleaning is done as efficiently as possible

Expansion of Services

[Organization name] has reviewed our existing risk assessments for the jobs and areas affected in the workplace. We have considered the effects of control measures discussed in this COVID-19 Safety Plan on existing safeguards and controls and revised our risk assessments and other documentation accordingly.

Additional Information:

A copy of [Organization name] COVID-19 Safety Plan has been posted at [choose all that apply]: [Organization website, specific location within the organization] as required by the order of the Provincial Health Officer.