COVID 19 Safety Plan Instructions – Long Term Care

This planning tool has been designed to guide Long Term Care organizations through WorkSafeBC’s six-step process to reduce the risk of COVID-19 in Long Term Care. Briefly, these steps are:

This plan is a template and is designed to be modified based on the needs of your organization.

Green text throughout the document can be replaced with your organization’s information.

The checklists in each section are fillable – if the item listed is applicable to your workplace, you can click on the box and a checkmark will appear. If the item as written is not applicable, you may re-word it to meet the needs of your workplace or delete it.

There are boxes to add additional information at the end of each section. If there is no additional information to be added, the box can be deleted.

 

Process:

Assemble a team including leadership and worker representatives from the Joint Occupational Health and Safety Committee (JOHSC). For sites that do not have a JOHSC, a worker safety representative must be involved in the process of developing your COVID-19 Safety Plan.

You may wish to perform an inspection of the care home as a part of developing your COVID-19 Safety Plan. SafeCare BC has developed a COVID-19 Safety Inspection Tool that can guide you through the development of your COVID-19 Safety Plan.

Once completed, forward a copy of the Safety Inspection Checklist to your Joint Occupational Health and Safety Committee, and keep a copy on file.

A copy of the COVID-19 Safety Plan and other associated documentation must be provided if requested by a WorkSafeBC officer, and posted in the workplace if required by order of the Provincial Health Officer.

This COVID-19 Safety Plan should be regularly reviewed and updated as work processes change or new orders from the Provincial Health Officer (PHO) or Medical Health Officer (MHO) are implemented.

 

COVID 19 Safety Plan

Organization Name Retirement Concepts – Dufferin Care Centre
Address 1131 Dufferin St., Coquitlam, BC V3B 7X5
Date of Creation May 21, 2021
Date of Revision(s) March 10, 2022

 

Orders from the Provincial Health Officer (PHO) or a Medical Health Officer (MHO) take precedence over this policy.

All employers in British Columbia have an obligation under the Workers Compensation Act to ensure the health and safety of workers and others at their workplace and to implement polices and procedures to protect workers from the risk of exposure to COVID-19.

At West Coast Seniors Housing Management we have developed a COVID-19 Safety Plan (Safety Plan) mandated by the order of the Provincial Health Officer. This plan outlines the policies, guidelines, and procedures put in place to eliminate, and where elimination is not possible, to reduce, the risk of COVID-19 exposure to West Coast Seniors Housing Management workers, contractors, volunteers, residents, and visitors.

This Safety Plan addresses current operating status of Retirement Concepts – Dufferin Care Centre. As services are gradually increased within the care home, this plan will be updated.

As a part of assessing the risk of transmission of COVID-19 in the workplace, the following groups and information sources were consulted:

The following documentation was used to assist in developing West Coast Seniors Housing Management COVID-19 Safety Plan:

This plan applies to all workers, including management, supervisors, front line workers, volunteers, and visitors to West Coast Seniors Housing Management

Current Control Measures in place at Retirement Concepts – Dufferin Care Centre.

Workers (including Contractors & Volunteers)

Additional Information:

1) Designated visitors and essential visitors are allowed.

2) Physical distancing measures (2m) are in place

3) For high traffic areas, such as the main entrance and the Magnolia Lounge, we have signs on the ground enforcing 2 meter distancing

4) Common areas where staff / resident’s sit have been adjusted to accommodate physical distancing. I.e every char is strategically positioned 2 meters apart

5) We have staff that screen people trying to enter the building

6) Pharmacists will limit in-person visits to essential visits

7) Managers will stagger their schedules when possible

8) Occupancy limits for workers: We have set-up a second staff to limit the number of employees in any given room at one time.

9) Shutdown the common space washrooms to avoid cross contamination

10) Set-up virtual visitation for family members

Visitors

Additional Information:

Residents

Additional Information:

Hand Hygiene

Additional Information:

Respiratory Hygiene

Additional Information:

Workplace Arrangements

Organization Entrance

One door for entry, one door for exit.

Organization Lobby

Consider spacing seating arrangements or removing seating.

Barriers around reception desk if physical distancing can not be maintained.

Worker Lunchroom/break room Consider arrangement of furniture, staggered breaks.

20 occupancy Limit

 

Worker shared spaces Consider arrangement of furniture, staggered breaks.

15 occupancy Limit

Administrative areas Arrangement of workstations/furniture. Board Room

Consider arrangement of furniture.

15 occupancy limit

Elevators

2 occupancy limit

Staff Washrooms

2 occupancy limit

 

 

Additional Information:

Personal Protective Equipment (PPE)

Additional Information:

Droplet and contact precaution posters are posted on the doors of residents on droplet precaution.

PPE cubie available outside resident’s door that is on droplet precautions.

Cleaning and Disinfection

Environmental Cleaning

Additional Information:

Provide information about your cleaning plan. Specify who is responsible for cleaning, the cleaning schedule, and what the cleaning protocols will include (e.g., which surfaces, tools, equipment, and machines).

1) Enhanced cleaning plan is outlined in the Exposure Control Plan

2) All staff have a role in enhanced cleaning. Housekeeping staff play a particularly important role in disinfecting high-touch areas including:

– Hand rails in stairwells

– Chair armrests and back of chairs

– Door handles

– Door lock keypads

– Nursing Station surfaces

– Dining room tables

– Hallway seating

– Hand rails in hallways

– Elevator buttons

– Buttons and handles on equipment and machines

– Magnetic lock release buttons

– Staff room

– Bathrooms

The staff in charge of disinfecting these high-touch areas will be cleaning these surfaces at least twice per day

3) Proper hand hygiene technique education has been provided to all staff. Staff have also been instructed, during their care for residents and before / after meals, to provide hand sanitizer to the residents

Expansion of Services

Retirement Concepts – Dufferin Care Centre has reviewed our existing risk assessments for the jobs and areas affected in the workplace. We have considered the effects of control measures discussed in this COVID-19 Safety Plan on existing safeguards and controls and revised our risk assessments and other documentation accordingly.

Additional Information:

When there is no manager on site there is always one manager allocated to be on call