COVID 19 Safety Plan Instructions – Independent Living

This planning tool has been designed to guide Independent Living residences through WorkSafeBC’s six-step process to reduce the risk of COVID-19 in Independent Living. Briefly, these steps are:

This plan is a template and is designed to be modified based on the needs of your organization.

Green text throughout the document can be replaced with your organization’s information.

The checklists in each section are fillable – if the item listed is applicable to your workplace, you can click on the box and a checkmark will appear. If the item as written is not applicable, you may re-word it to meet the needs of your workplace or delete it.

There are boxes to add additional information at the end of each section. If there is no additional information to be added, the box can be deleted.

Process:

Assemble a team including leadership and worker representatives from the Joint Occupational Health and Safety Committee (JOHSC). For sites that do not have a JOHSC, a worker safety representative must be involved in the process of developing your COVID-19 Safety Plan.

You may wish to perform an inspection of the assisted living residence as a part of developing your COVID-19 Safety Plan. SafeCare BC has developed a COVID-19 Safety Inspection Tool that can guide you through the development of your COVID-19 Safety Plan.

Once completed, forward a copy of the Safety Inspection Checklist to your Joint Occupational Health and Safety Committee, and keep a copy on file.

In accordance with the order of the Provincial Health Officer dated May 14th, 2020 a copy of the completed COVID-19 Safety Plan must be posted on your website and also made readily available at the workplace for review by workers, contractors, volunteers, suppliers, visitors, and any other person who could be providing services at the workplace.

A copy of the COVID-19 Safety Plan and other associated documentation must be provided if requested by a WorkSafeBC officer.

This COVID-19 Safety Plan should be regularly reviewed and updated as work processes change or new orders from the Provincial Health Officer (PHO) or Medical Health Officer (MHO) are implemented.

 

COVID 19 Safety Plan

Organization NameAuburn Seniors Residence
Address8531 Young Road, Chilliwack BC V2P 0E1
Date of CreationFebruary 1, 2022
Date of Revision(s)July 1, 2022

 

Orders from the Provincial Health Officer (PHO) or a Medical Health Officer (MHO) that reference Independent Living take precedence over this policy.

All employers in British Columbia have an obligation under the Workers Compensation Act to ensure the health and safety of workers and others at their workplace and to implement polices and procedures to protect workers from the risk of exposure to COVID-19.

At Auburn Seniors Residence we have developed a COVID-19 Safety Plan (Safety Plan) mandated by the Provincial Health Officer Order dated May 14th, 2020. This plan outlines the policies, guidelines, and procedures put in place to eliminate, and where elimination is not possible, to reduce, the risk of COVID-19 exposure to Auburn Seniors Residence workers, contractors, volunteers, residents, and visitors.

This Safety Plan addresses current operating status of Auburn Seniors Residence. As services are gradually increased within the independent living residence, this plan will be updated.

As a part of assessing the risk of transmission of COVID-19 in the workplace, the following groups and information sources were consulted:

The following documentation was used to assist in developing Auburn Seniors Residence, COVID-19 Safety Plan:

This plan applies to all workers, including management, supervisors, front line workers, volunteers, and visitors to Auburn Seniors Residence

Current Control Measures in place at Auburn Seniors Residence

Workers (including Contractors & Volunteers)

Additional Information:

Physical distancing measures (2 meters) are in place

Common area seating has been adjusted to 2 meters for physical distancing

No visitors in common areas. Visitors are asked to go straight to resident’s suite.

Occupancy limits put in place for residents and staff

All visitors and staff must sign in and take temperature before assuming working or visiting

 

Visitors

Additional Information:

Visitors are screened for COVID- 19 when entering building

No visitors in common areas. Visitors are asked to go straight to residents suite

 

Residents

Additional Information:

Residents must wear mask in all common areas in building, except while drinking or eating

Residents are encouraged to social distance (2 meters)

Residents who show symptoms are asked to stay in room. Delivery service of all meals are implemented.

Residents who show symptoms are given a Rapid Test

Hand Hygiene

Additional Information:

Regular Hand Hygiene are audits are done and posted

Hand Hygiene education done regularly with both residents and staff

Hand Hygiene posters are posted at sinks and ABHR units

Respiratory Hygiene

☐ Signs and posters are posted throughout the independent living residence to encourage and guide workers, residents, and visitors on proper respiratory hygiene.

Additional Information:

Regular Hand Hygiene are audits are done and posted

Hand Hygiene education done regularly with both residents and staff

Hand Hygiene posters are posted at sinks and ABHR units

Workplace Arrangements

Organization Entrance

One door for entry, one door for exit.

Organization Lobby

Consider spacing seating arrangements or removing seating.

-Barriers around reception desk if physical distancing can not be maintained.

Worker Lunchroom/break room Consider arrangement of furniture, staggered breaks.

 

Worker shared spaces Consider arrangement of furniture, staggered breaks.

 

Administrative areas Arrangement of workstations/furnitureHallways/Corridors

Directional signage

Elevators

2

Staff Washrooms

1

Training Rooms

Consider arrangement of furniture.

 

Additional Information:

Ensure PPE is worn correctly

Hand washing stations in place

Physical Distancing Encouraged

Door encouraged to be open

Personal Protective Equipment (PPE)

Additional Information:

All staff have been educated in donning/doffing PPE

https://www.youtube.com/watch?v=_D0HtUCkUS4&feature=youtu.be

PPE carts and supplies are available for residents who are on isolation

Cleaning and Disinfection

Additional Information:

Hand Hygiene Audits

Environmental Audits

Enhanced cleaning procedures are in place

Environmental Cleaning

Additional Information:

Enhanced cleaning plan for all staff is in place

  • Door handles, push pads, elevator buttons, resident door handles
  • Bistro – Coffee/Tea
  • Vinyl furniture – arm rests, cushions, back of seat
  • Dining room – chairs, table, base
  • Screener area kiosk – pens, thermometer, table

High touch and common areas are done twice daily

Monthly monitoring for chemicals to ensure correct dilution (Diversey)

Expansion of Services

Auburn Seniors Residence has reviewed our existing risk assessments for the jobs and areas affected in the workplace. We have considered the effects of control measures discussed in this COVID-19 Safety Plan on existing safeguards and controls and revised our risk assessments and other documentation accordingly.

Additional Information:

Plexi glass installed in kitchen and break area

In accordance with the order of the Provincial Health Officer dated May 14th, 2020 a copy of Auburn Seniors Residence COVID-19 Safety Plan has been posted in Library, GM Office and Kitchen.