Administrative Coordinator Rosemary Heights Seniors Village
JOB CODE: 25-019-08
JOB TITLE: Administrative Coordinator
LOCATION: Surrey BC
SHIFT: Day
STATUS: Full Time
POSSITION SUMMARY:Reporting to the General Manager, the Administrative Coordinator provides confidential administrative support to the General Manager and other members of the management team. Additional duties include participating in the human resource and financial functions of the organization.
RESPONSIBILITIES:
1. Produces a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes, budget statements and meeting agendas using a range of word processing and spreadsheet software packages.
2. Designs and maintains records, files and distribution systems for correspondence, reports and minutes within the Administration area. Maintains resident records and storage of terminated records.
3. Performs a variety of human resource functions including maintaining personnel files for all staff, reviewing and filing information, receiving and processing new hires and terminations, requests for vacations and leaves of absence.
4. Performs a variety of duties related to the staffing for the facility including calling in and allocating relief staff, maintaining timekeeping records for staff for payroll purposes and reporting payroll data to Head Office, as well as maintaining related records such as staff names, addresses, phone numbers and availability for work.
5. Performs a variety of duties related to the financial management of the organization such as preparation of financial reports, payroll and updating of financial records.
6. Maintains the petty cash fund by performing duties such as maintaining records of transactions, requesting additional money as required and completing related reports.
7. Participates in maintaining the Resident Trust Fund by performing duties such as receiving requests, recording transactions, maintaining ledger accounts and advising resident/families when additional funds are required.
8. Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization.
9. Receives and processes all incoming and outgoing mail and screens for appropriate distribution within the organization. Prioritizes items for immediate action.
10. Maintains stock of office supplies and materials for organization through review of stock on hand, and completion and forwarding of purchase orders to suppliers, working within budget constraints. Receives and verifies supplies and investigates and resolves any discrepancies.
QUALIFICATIONS:
1. Grade 12 plus graduation from a formal Commerce/Business program.
2. Demonstrated ability to type a minimum of 55 wpm. Proficient in the use of varied word processing and spreadsheet software packages. Proficient on Excel and Outlook.
3. Knowledge of basic accounting procedures, reconciliation and bookkeeping.
4. Minimum of four years recent related experience.
5. Ability to communicate effectively verbally and in writing in the English language.
6. Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
7. Ability to work effectively with multiple critical timelines.
8. Must be in good health and free from communicable diseases, physically able to perform the duties of the position.
APPLY NOW!
When applying please include both a cover letter and a resume and be sure to quote the job code in the subject line
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